- Professional Development
Eligible residents will have completed at least two years of training in the United States or Canada by the start date of the award (July 1, 2017) and agree to spend at least one year in
full-time research with a SUS member.
SUS Executive Council and Scholarship Committee members are excluded from mentoring residents and have been listed below. If your intended SUS member research mentor is on the following list you are NOT eligible:
Timothy Donahue, MD (Chair)
Kimberly Brown, MD
Eric Choi, MD
Dai H. Chung, MD
Cristina Ferrone, MD
Amir Ghaferi, MD
David J. Hackam, MD, PhD
Andreas Kaiser, MD
Rachel Kelz, MD
Gregory D. Kennedy, MD, PhD
Benedict Nwomeh, MD
Rebecca M. Minter, MD
Timothy Pritts, MD, PhD
Taylor S. Riall, MD, PhD
Gretchen Schwarze, MD
Allan Tsung, MD
Kasper Wang, MD
Sharon Weber, MD
Rebekah White, MD
Sandra L. Wong, MD, MS
FUNDING PERIOD: July 1, 2017-June 30, 2018
This is a one-year award of $30,000. The funds can be used for either salary or expense support, but must be expended solely for the sponsored research project. No indirect costs will be covered. Generally, indirect costs would refer to costs such as electricity, water, internet services, janitorial services, for which the award does not pay the institution at which you will conduct your research, but it is always best to speak with your Chair for guidance and procedures. The stipend is expected to cover the cost of the awardee presentation requirement which is listed below (i.e. no additional travel funds will be provided). The purchase of any equipment greater than $1,000 must be adequately justified in a budget justification section.
The deadline for submission of applications is May 25, 2017 at 5:00PM Pacific Time. Applications will be reviewed by the SUS Scholarship Committee. The Committee will notify the top-ranking applicants in June, inviting them to interview online on Friday, June 30, 2017 between 6:30-9:30AM (tentative) Central Time. Additional details on the interview process will be sent to the chosen applicants. The successful applicant winner and the SUS member research mentor will be notified by email following the SUS Executive Council meeting in July 2017.
The awardee will be expected to provide the SUS office with an interim written report on the status of their research by December 31, 2017. The awardee will then be required to appear at the 2019 Academic Surgical Congress to provide a final report on their research to the Scholarship and Executive Committees and at the AAS/SUS Research Awards Session. All travel and registration funds for presentation at the ASC should be covered by the grant.
BEFORE YOU BEGIN:
Applications must be submitted using the online submission site which will close May 25, 2017 at 5:00PM Pacific Time. All files must be uploaded by the applicant IN PDF FORMAT (REQUIRED). Grants which are incomplete or do not follow the page limits or formatting guidelines will not be reviewed.
Applicants are encouraged to consult with their institution’s contracts and grants office for information regarding processing requirements for grant applications prior to submission and ensure compliance with institutional policies and procedures. While each institution's policies differ, many require notification of intent to submit a proposal at least one month prior to the application submission deadline. Familiarize yourself with any institutional deadlines you must meet, and allow plenty of time for the review and authorization process, as well as delays or unforeseen circumstances that may arise. Applications submitted after the deadline will not be accepted.
The application process consists of the following steps:
Step 1: Section 1: Applicants must create an account in the system, activate it, and complete Section 1 which includes general applicant institution information.
Step 2: Section 2: Applicants must complete Section 2 which includes SUS Member Research Mentor and Department Chair Information. Once you have entered their information and selected the Send Email button, automatic emails will be sent to both the Research Mentor and Department Chair requesting them to upload letters of recommendation directly to the system. Please note that applications are not considered complete until the letters have been received, therefore you should complete Section 2 well in advance of the deadline to allow your letter writers time to upload their letters. If you are completing your application in stages, you MUST also click on the Save & Finish Later button at the bottom of the page in order for your letter writer to successfully be able to upload a letter for you. Letter writers will receive an automatic email with a link but will not be able to upload a letter for you unless you Save or Submit your application.
LETTERS OF RECOMMENDATION
The following TWO letters of support must be included with your application:
A. SUS MEMBER RESEARCH MENTOR: The letter from the SUS member research mentor should cover the basics of recommendation-why they have chosen to be your mentor, their thoughts on your proposal, research, honors, publications, etc. They should indicate the value they feel in your participation/application and may choose to include comments regarding your abilities and your potential contributions to the field. The letter should also describe his/her own mentorship track-record and outcome of previous trainees. The letter should also provide the mentorship plan, including information on research environment, plan for supervision, and other educational activities during the course of the award period. Please note: To meet the eligibility requirements, the SUS Member Research Mentor must be a member in good standing. They may check their member status by contacting Ochun Farlice in the SUS Membership Department at email@example.com.
B. DEPARTMENT CHAIR: The letter from the Chairman (whether or not he/she is an SUS member) should indicate the research capability of the applicant and the institutional support for the applicant in terms of salary, laboratory space, and protected time available for the pursuit of research and confirmation that the institution will not subject the award to an indirect costs tax.
Step 3: Section 3: Applicants must complete the research section of the application, titled Supporting Documents in the online system. The Supporting Documents include the following:
Research Application Document
Applications must use either 11 pt. Arial or 12 pt. Times Roman font. There is a 5 page limit (inclusive of references) with standard one-half inch margins (top, bottom, left, and right) for all pages, including continuation pages. No information should appear in the margins, including the PD/PI's name and page numbers. The recommended structure of the research application is as follows:
- Hypothesis and Specific Aims (1 page)
- Significance and Innovation (1 page)
- Approach (2 pages)
- Career Plan (1/2 page)
- References (1/2 page)
Preliminary data can be included in the Approach Section. Grants which are incomplete or do not follow the format specifications will not be reviewed.
Approvals must be submitted from the Chairman of the Department and the administration (Dean or Fiscal Officer) of the institution in which the research will be performed verifying various institutional requirements and approvals (e.g. research, administration, human subjects and animal care committee, approvals etc.). Applicants must download and print a hard-copy of the Award Authorization Form (the form is available for download online in Section 3) and must upload once the signatures and approval have been received. Animal or Human Subject Authorization: Approvals must be submitted for the use of animal or human subjects, if appropriate. The SUS would not fund a project which might not receive animal use committee approval. IRB and IACUC can be stated as pending, but would need to be approved and submitted prior to the start of the award funding (by June 30). An approved IRB may be submitted as the “human rights” authorized officer. This information is included in the Authorization Form.
All biosketches are required to be in the newly published NIH format (updated May 25, 2015) and a sample can be found at: http://grants.nih.gov/grants/forms/biosketch.htm
A biosketch is required and must be uploaded for each of the following:
Education and Training: Begin with baccalaureate or other initial professional training, and include postdoctoral training.
Positions and Honors: List honors and previous positions, including your present position, in chronological order.
Peer-reviewed Publications: Please list only peer-reviewed publications and manuscripts that have been accepted for publication. Do not list abstracts, manuscripts submitted or in preparation, invited commentaries, letters to editors, lectures, presentations, non peer-reviewed articles or book chapters.
Research Experience: List both ongoing and completed research projects.
Upload a description of the Facilities and Resources available to the applicant that will exist during the time of the award.
Upload a proposed budget.
For questions regarding the award, contact the SUS Administrative Coordinator Catherine Sutherland in the SUS office at: (310)986-6442, ext. 107, or by email: firstname.lastname@example.org. For questions regarding SUS Member status, contact SUS Membership Services Coordinator, Ochun Farlice at: (310) 986-6442 x 138 or email@example.com.